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Based in Maidstone
Salary - Competitive
We are looking for Secretaries to join our clients at our offices in Maidstone, Kent, full time, Monday – Friday.
Our client is a leading law firm of choice in the South East, which prides itself on delivering quality and value to clients through continuous innovation, robust management practice and a commitment to excellence.
If you are an experienced legal Secretary, we may have the right role for you. We would be very happy to consider secretarial candidates with less experience providing you have the right attitude, temperament and enthusiasm for the role.
Our secretarial roles involve full secretarial and administration support to allocated Fee Earners within the multiple different teams we are recruiting for. Successful candidates will efficiently use the case management system as part of their daily work to ensure the delivery of excellent client service and consistent contribution to the profitability of the team.
Preparing correspondence and other written communications, word processing and typing from manuscript or audio / digital dictation
Ensuring all files are kept up-to-date and that filing is done regularly
Undertaking file opening and closing activities
Ensuring regular archiving of files
Liaising with clients in person, by telephone and e-mail including taking messages
Arranging appointments and booking rooms for meetings
Diary management for allocated fee earners
Maintaining accurate, individual time records using CMS in accordance with the firm’s procedures
Assisting with billing
Attending team, partnership and training meetings as required
Assisting with holiday cover both within the team and, if necessary, to other teams and departments
Assisting and support all members of the team
Undertaking any other reasonable tasks, duties or requests as and when required by the team or the wider partnership
Are you the right person?
The ideal candidates will have strong secretarial skills, ideally with experience in the legal environment and should hold their CILEx Level 3 Secretarial certificate, although this is not an absolute requirement. As a minimum, you will need to have a good education with a minimum of 5 GCSE’s A*-C (or equivalent) including English and Maths.
The position would suit a highly organised individual who has a good understanding of Microsoft Office and works well under pressure and can use their initiative when required. It is important that you have strong numeracy skills and the ability to understand financial ledgers.
This role requires a team player who is willing to be flexible to meet the needs of this highly successful team. You will also need to demonstrate excellent communication and stakeholder management skills with a professional telephone manner with a high attention to detail.
Due to the nature of the work each team is involved in, you will need to understand and demonstrate discretion and confidentiality in your work.
What we can offer you
In return, we can offer you an excellent holiday package, a competitive salary, a genuine work/life balance with hybrid working and an exciting place to work. Additionally, we offer training and personal development opportunities, alongside a competitive salary and great benefits package including:
23 days annual leave – increasing by 1 day per year up to 26 days
discretionary bonus scheme
private medical insurance
group income replacement scheme
staff discounts; and
regular social events
Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search.
We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion.
Interpersonnel is an equal opportunities employer. All our current vacancies are on our website www.interpersonneluk.co.uk/vacancies