Purchase Ledger


Come and join a leading, well established and award-winning family run business!

We are looking for a:

Purchase Ledger Administrator

Competitive salary dependent on experience and Study Support available. The hours are 9-5.30 p.m.

Based at our Maidstone Head Office, this is a full time, permanent position.

The Role:

The role of Purchase Ledger Administrator is to ensure that the Company’s suppliers are paid the correct authorised amounts at the appropriate time in accordance with Company policy and procedures. Be able to verify the balance on an account at all times, know who, what and why we are paying a beneficiary ensuring that all payments have been approved by authorised personnel.


· Processing supplier invoices and credit notes on a daily basis

· Maintain accurate and real time document archiving

· Allocation of Direct Debits

· Monthly reconciliations of supplier accounts

· Monthly Aged Creditor Reports

· Debit balance monitoring, and resolution as required

· Obtain outstanding documentation from suppliers

· Liaise with management team regarding aged and disputed supplier invoices

· Monthly and bi-weekly payment runs (Cheque & BACs) – prepare and review prior to management authorisation

· Raise ad hoc payments on request, including processing on bankline (online banking)

· Initial set-up of supplier accounts on DMS (Dealer Management System)

· Ensure necessary documents are complete for year end audit files

· Other ad hoc duties

· Inform the Supervisor of any problems so that all issues can be resolved

Person Specification

Key Competencies:

· Excellent working knowledge of Microsoft Office, especially Excel

· Working knowledge of Dealer Management Systems, such as Power, Ibcos, Gold (or similar) would be advantageous

· Motor industry experience would be preferred but is not essential

· Outstanding numeracy skills


· Self-motivated

· Ability to work alone and as part of a team

· Excellent organisational skills & attention to detail

· Good literacy skills

· Effective verbal and listening communication skills for effective communication with the members of staff at all levels

· Discreet and totally confidential

· Well-presented and professional attitude

· Personable, enthusiastic and approachable

· Flexibility in duties

Please send in your CV, together with a covering letter, to: a.denne@haynesgroup.co.uk or Adam Denne, Haynes Bros. Ltd., 22-23 Ashford Road, Maidstone, Kent ME14 5DQ

The Haynes Group is an equal opportunities employer with a policy of promotion through ability. With over 275 staff across 7 locations, The Haynes Group recognises the importance of employment stability.

Due to the high level of applicants we tend to receive, we regret it is not possible to respond to each applicant and will only make contact if we are proceeding with an application. We do, however, take the opportunity of thanking applicants for the interest shown in our Company.

Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search.

We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion.

Interpersonnel is an equal opportunities employer. All of our current vacancies are on our website

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