HR Office Coordinator

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HR Office Coordinator


Maidstone outskirts. Parking available and also close to train station.

Full Time, Permanent

An exciting opportunity has become available with our long-standing client for an Office Coordinator to join their HR Team. Ideally the successful candidate with possess some PA/Secretarial experience gained from busy and varied tasked positions, including some HR knowledge.

The HR Office Coordinator will be responsible for the administration, organisation, and smooth running of the office, providing an efficient and effective environment. The position also requires managing site wide communications and announcements using all media forms (TVs, Facebook, Noticeboards) Duties

  • To organise and provide an appropriate level of hospitality to all visitors

  • To act as the first point of contact for all communications, ensuring notices, TV’s and Facebook updates are managed on behalf of the Company.

  • To be an active member of the HR team, supporting the HR Manager with a number of HR related responsibilities.

  • Managing office supplies, such as stationery and refreshments

  • Managing the mail to and from site

  • Scheduling travel arrangements for senior executives 

  • Organising high profile VIP visits to site

  • Creating, editing, and updating files

  • Raising purchase orders via SAP

  • Working with the HR team to run such events as the Talent Development Programme and the Inspiring Leadership Programme

  • To report any significant hazards and defects that could lead to harm or injury to a person, the environment or company property.

  • To report all accidents, incidents and dangerous occurrences and co-operating in incident investigations arising from or possibly leading to health and safety and environmental matters.

Person Specification

  • Excellent written and verbal communication

  • Excellent organizational skills

  • Ability to use own initiative and work to tight deadlines

  • Flexibility

  • Creativity

  • Unflappable

  • Can confidently deal with people and situations

  • Can manage a number of tasks simultaneously and prioritize effectively

  • Previous experience in HR/Office Administrator role

Interpersonnel Recruitment is operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search. We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion. Interpersonnel is an equal opportunities employer. All our current vacancies are on our website

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