Private Client Secretary
Private Client Secretary
FT / Perm
A great opportunity has arisen for a secretary to join our Private Client team based at our offices in Maidstone, Kent.
My client is a leading law firm of choice in the South East, which prides itself on delivering quality and value to clients through continuous innovation, robust management practice and a commitment to excellence.
If you are a self-motivated person who is able to demonstrate a positive attitude towards your work and enjoy working as part of a team to achieve goals, this may be the right role for you. To be successful in the role you will be able to manage your daily workload effectively to ensure you are supporting the fee earners in their delivery of excellent client service. As part of this you will be able to consistently follow procedure and have a keen eye for detail to ensure a high standard of work is delivered. You will be confident in the use of a case management system, Microsoft Office applications and digital dictation. Finally you will often be first point of contact for clients therefore you must be able to demonstrate great communication skills where on the telephone or face to face.
Whilst we are looking for an experienced secretary if a candidate has the right attitude and temperament we would also be very happy to consider secretarial candidates with less experience.
The responsibilities of this role include:-
Preparing correspondence and other written communications, word processing and typing from manuscript or audio dictation
Ensuring all files are kept up-to-date and that filing is done regularly
Undertaking file opening and closing activities
Ensuring regular archiving of files
Liaising with clients in person, by telephone and e-mail including taking messages
Arranging appointments and booking rooms for meetings
Maintaining accurate, individual time records using CMS in accordance with the firm’s procedures
Attending team, partnership and training meetings as required
Assisting with holiday cover both within the team and, if necessary, to other teams and departments
Assisting and support all members of the team
Undertaking any other reasonable tasks, duties or requests as and when required by the team or the wider partnership
What we are looking for:
An enthusiastic individual with strong secretarial skills, ideally with experience within the Private Client legal environment although this is not an absolute requirement.
Someone who can demonstrate they are a team player who is willing to be flexible to meet the needs of this highly successful team.
Excellent organisational skills with the ability to work under pressure and take the initiative when required
Previous experience in using a case management system and digital dictation
Strong numeracy and the ability to understand financial ledgers
An appreciation of the need for discretion and confidentiality
Excellent communication skills
In return we can offer an excellent reward package, including a competitive salary along with the opportunity to participate in our discretionary annual bonus scheme. In addition to this the business offers you further benefits such as pension, up to 26 days annual holiday, life assurance, private medical insurance, income replacement scheme, Perkbox staff discounts, social events and much more.
Interpersonnel are operating as an Employment Agency for our client for this particular role. By applying you give consent for your data to be handled and processed under GDPR Legislation for the purpose of your current employment search.
We are pleased to receive a significant number of applications for most roles advertised. We are therefore unable to respond to individual applicants unless shortlisted. If you have not been contacted within four weeks of the closing date you should assume you have not been shortlisted on this occasion.
Interpersonnel is an equal opportunities employer. Our all current vacancies are on our website